FAQ Grant Acquisition

FAQ : GRANT ACQUISITION

GENERAL

What are the main functions of the Grant Acquisition Unit?

The Research Grant Acquisition Unit is responsible for identifying and disseminating funding opportunities from international and private sources. Also, it provides administrative and technical support to grant applicants regarding their applications wherever needed, as well as Post Doctoral applications.

What documents are required for research grant applications?

Please refer to the sponsor's guidelines to determine the forms and other supporting documents that the sponsor requires, including, but not limited to:

The curriculum vitae of all research members of the project.
Appointment letter (if required)
RMC’s supporting letter (if required by the sponsor)

Who should you contact regarding any grant applications or grant acquisitions?

Head of Grant Acquisition Unit (UPG), Coordinator of Grant Acquisition Unit (UPG), or any of UPG's secretariats. For contact information, please visit

https://rmc.uitm.edu.my/index.php/corporate/staff-directory on the RMC's website.

What are the available research grants that are open for applications?

The opening call for research grant applications or call for proposals can be obtained through the RMC website https://rmc.uitm.edu.my/index.php or via email to all UiTM researchers.

Why does UiTM charge 5% service fees on research projects?

The University's service fee is one of its initiatives to contribute to the Research Development Fund, and it is determined as follows:

Manpower/staff costs
Equipment usage cost
Materials cost
Space and utility cost

What are the requirements for applying for a research grant?

All requirements are subject to the conditions set by sponsors.

What are the conditions imposed on UiTM researchers for research grants?

All related conditions are subject to the grant's guidelines and the funder's terms and conditions. Every research activity not included in the approved research proposal must obtain written approval from the funder.

How can researchers know that the research project has been successfully registered in the system?

Researchers will be notified via email when the research project is successfully registered, and research project status checking can be made through IRMIs at https://orchid.uitm.edu.my/irmis/.

What are the available research grants that can be applied for?

RMC will occasionally update the website for the available new research grant opening at https://rmc.uitm.edu.my/index.php. However, researchers are also advised to obtain any available research grant opportunities from other sources.

Can the project leader apply for a new external grant while holding an ongoing one?

Yes. There is no limit for grant registration for one lead researcher.

Is it important for the lead researcher to know the grant registration number?

Yes. It is important to help researchers to make a claim and review the grant status in the system.

INTERNAL GRANT

INTERNATIONAL, PRIVATE, NATIONAL (OTHERS)

GENERAL

What is the role of RMC in managing research initiatives with external funders?

RMC assists in managing the collaboration between the University and external funders by administering research agreements (MoA), research grant registrations and receiving funds from the funders.

What is the next step if the researchers have successfully identified a potential external collaborator/funder?

Researchers are required to notify RMC via letter or email.
If a research agreement (MoA) is involved, researchers will contact RMC and funders for the research grant meetings.
Researchers must register the funding with UPG by sending the completed external grant form and supporting materials.

MANAGING THE UNIVERSITY COLLABORATION WITH INTERNATIONAL, PRIVATE AND NATIONAL (OTHERS) FUNDERS

Under which research grant category can I register my research funded by the industry/agency?

A research project can be registered under a Private grant if the funds are transferred to the UiTM bursary. The research project registration process requires approval from RMC to ensure that the projects comply with the rules and regulations set by the University.

Under which research grant category can I register my research funded by the international funder?

A research project can be registered under an International grant if the funds are transferred to the UiTM bursary.

Fund from the funder is transferred to the UiTM bursary, or
Evidence that the fund is transferred to the recipient is available, or
There is a letter of offer which states that the research project is claim-based/ reimbursement-based
There is MoA involved

The research project registration process requires approval from RMC to ensure that the projects comply with the rules and regulations set by the University.

Under which research grant category can I register my research funded by the Government Agency?

A research project can be registered under a Government grant if the funds are transferred to the UiTM bursary. The research project registration process requires approval from RMC to ensure that the projects comply with the rules and regulations set by the University.

PUBLIC-PRIVATE RESEARCH NETWORK (PPRN)

What is the concept of the PPRN Grant?

PPRN is an innovative research initiative by the Ministry of Higher Education to encourage demand-based innovation programmes to drive and increase the industries’ productivity and strengthen Malaysian economic development. The government will provide matching grants to support the development of demand-driven innovation projects by providing solutions to the industries.

Who is eligible to apply for this PPRN grant?

The PPRN research grant is open to all Higher Education Institutions, private researchers, companies and businesses registered with the Companies Commission of Malaysia (SSM).

What areas or scope for a researcher to apply for a PPRN research grant?

The areas a researcher can apply are Manufacturing, Agriculture, Services, Construction, Mining and Quarrying. Kindly visit ePPRN website for more information.

How do I apply for the PPRN research project?

PPRN research grant can be applied through E-PPRN Website (https://epprn.mohe.gov.my)

Where can I refer to the PPRN guidelines?

Project applications conditions and criteria can be referred at E-PPRN Website (https://epprn.mohe.gov.my/)

MATCHING GRANT, DIRECTLY FUNDED RESEARCH (PBT) AND UNFUNDED GRANT

UNIVERSITY MATCHING GRANT WITH THE INTERNATIONAL, PRIVATE AND NATIONAL (OTHERS) FUNDERS

In which research grant category can researchers register the matching grants after the industry and the internal faculty fund or internal department fund provides matching funds?

If the fund is transferred to the UiTM bursary, the research project can be registered under two categories:

Internal faculty fund (DDF)/Internal department fund (DDN)
Private grant

The research project registration process requires approval from RMC to ensure that the projects comply with the rules and regulations set by the University. Researchers must submit two proposals for each research category (with different project titles).

In which research grant category can researchers register matching funds provided by the International Institution and the internal faculty fund or internal department fund?

The project can be registered under the International grant (if the funds from the funder are transferred to the UiTM bursary or if there is any evidence/MoA of the contribution to UiTM.

In which research grant category can researchers register matching grants provided by the local University and the internal faculty fund or internal department fund?

A research project can be registered under a Government grant if the funds are transferred to the UiTM bursary.

STRATEGIC RESEARCH PARTNERSHIP (SRP) GRANT

What is the concept of the Strategic Research Partnership (SRP) Grant?

The SRP Research Grant is a collaboration between UiTM and an external collaborator including Industrial/Private/Agencies/Institutions National and International (subject to the Guideline Amendment). The spirit of SRP is a matching grant with the aim to increase the number of external research grants, joint publication in indexed journals, MoU/MoA, product production, Intellectual Property Rights (IPR), and commercialization.

Who is eligible to apply for this SRP grant?

The SRP research grant is open to all UiTM academic staff, and priority will be given to those who have collaboration from overseas institutions especially outside Southeast Asia.

How do I apply for an SRP research project?

The SRP research grant can be applied manually using the application form via the TNCPI website (https://tncpi.uitm.edu.my)

How to activate a pending-activation research project?

The status of accepted project will be ‘pending’ until the recipient submits the completed copy of the stamped MoA or the proof of allocation money transaction from external collaborator to the UiTM bursary.

How much time is given to the recipient to submit the Memorandum of Agreement (MoA) after the project is accepted?

Nine (9) months (according to amended SRP Guidelines for year 2022)

MANAGING DIRECT FUNDED RESEARCH

Can a researcher register a research grant obtained as a member of another university's research grant?

Yes. Please refer to the guideline for Penyelidikan Biaya Terus, which can be found at https://rmc.uitm.edu.my/index.php/download/research-guideline

MANAGING UNFUNDED RESEARCH

Can a researcher register unfunded or self-funded research?

No, research projects that are not funded or self-funded cannot be registered in the system.