FAQ : RESEARCH ETHICS AND PUBLICATION

RESEARCH ETHICS
01

Who should apply for research ethics approval?

All researchers (listed below) who are planning to conduct research projects involving human (participation / data / samples) must seek research ethics approval before data collection: 

  1. UiTM staff
  2. UiTM student
  3. External researcher who wishes to conduct research involving the participation of UiTM staff/ students and/or in UiTM premises 
02

What types of research requires research ethics approval?

Research that involves:

  1. human participation/ data/ sample
  2. the usage of human by-product
  3. has a physical/emotional impact on the study participants
03

When is the ideal time to apply for research ethics approval?

Research ethics approval must be applied: 

  1. Two (2) months prior to the start of the data collection process
  2. Postgraduate students should apply after the research proposal defence
  3. Undergraduate students may apply during the research methodology course (research proposal preparation) or after the proposal defence. 
04

How do I apply for ethics approval?

Kindly refer the categories below: 

  1. For Undergraduates and Masters Students (Coursework Mode only) : Please refer to the following link to download the Terms of Reference, the flowchart for Standard Operating Procedure (SOP) and Application Forms - https://www.recuitm.org/applicationforms-erc
  2. For Postgraduate Students (Research / Mixed Mode), Staff and External Researchers : Please refer to the following link to download the Terms of Reference and the flowchart for Standard Operating Procedure (SOP) - https://www.recuitm.org/
  3. Application through Research Ethics Depository (RED) System-  https://www.recuitm.org/red (Starting from December 2022, all applications must be submitted via the RED system. Please contact the Research Committee at your College/Branch/Faculty).
05

How do I apply for exemption from ethical review?

  1. For Undergraduate and Masters Students (Coursework Mode only): Please fill out the Application for Exemption from Ethical Review (ERC 4), and send it to the appointed Coordinator for verification, before submitting the form to the ERC Secretariat of your respective College/Branch/Faculty.
  2. For Postgraduate Students (Research / Mix Mode), Staff and External Researchers: Please fill out the Application for Exemption from Ethical Review (REC 11) and send it to the College/Branch/Faculty Research Committee for verification, before submitting the form to the UiTM REC Secretariat. 
06

What types of risks are examined in research ethics applications?

  1. Minimal risk research (MR);
  2. More than minimal risk research (MMR);
  3. Research exempted from ethical review (*research involving human data).

 *Subject to the conditions outlined in the ERC 4/REC 11 forms

07

How long will it take for ethical approval to be granted (from the UiTM REC)?

One (1) to two (2) months, provided that the application does not need substantial amendments by the applicants, during the screening and evaluation process. Please refer to the SOP outlined in REC 1 (Flowchart I & II).

08

Is there an expiration date for the approval?

Yes. The approval period is stated in the approval letter.
09

What actions should be performed if there are changes/amendments to the research following ethics approval?

Please send the following form(s) to the REC Secretariat after it has been verified at the College/Branch/Faculty Research Committee level. Changes involving:

  1. REC 2 / REC 4: Fill out the REC 10 form and other related forms (e.g., REC 2 and/or REC 4) that have been amended (highlight the changes in yellow).
  2. Research Membership: Fill out the REC 7
  3. Approval timeframe (request for extension) - Fill out the REC 13
10

How should a study progress report be submitted?

Please fill out the REC 6 form (for clinical trial only) and submit the form to the REC Secretariat

11

How can I notify the REC that my research has been completed/ended? How do I submit the research's final report?

Fill out the REC 8 form and submit the form to the REC Secretariat

12

Is research ethical approval for human studies mandatory at UiTM?

According to Dasar Etika Penyelidikan Yang Melibatkan Penyertaan Manusia, the application for ethical approval was enforced on May 9, 2019.

13

What are the implications of carrying out research (involving humans) without first obtaining research ethics approval?

  1. UiTM will not be liable for any ethical issues arising from the research.
  2. Difficulties in publishing a research article in a high-impact journal (where the journal's policy requires evidence/research ethics approval code).
14

Who is the person in charge of processing the applications for ethical approval?

Researchers may contact the Research Ethics Committee Secretariat as listed below or email to recsecretariat@uitm.edu.my:

  1. Muhammad Hisyam Jamari: 03-5521 1638
  2. Nur Adilah Ruslee: 03-5544 8069
  3. Raiminazihah Osman: 03-5544 2794
  4. Ainul Fadilah Johari: 03-5544 2049 
15

Who should verify the REC 2 form if the researcher is not a UiTM staff or student?

Chairperson/Co-chairperson of the Research Committee from the researcher's institution.

Contact Us

Research Management Centre (RMC)
Office of Deputy Vice-Chancellor (Research & Innovation)
Aras 3, Bangunan Wawasan
Universiti Teknologi MARA
40450 Shah Alam
Selangor Darul Ehsan
Malaysia

Email : rmcuitm@uitm.edu.my
Tel: +603-5543 7875  / 7877 / +603-5544 8255
Fax: +603-5544 2702

         

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